120+
Clients
500+
EVENTS
9.24/10
Customer satisfaction 2024
Knowledge and
technology for your
AGM excellence
Our software for digital pre-voting, online-voting and mobile device on-site voting enables pure-bred virtual AGMs and smooth hybrid and on-site shareholder meetings.
Our AGM team combines thorough understanding of legal requirements with deep event design & organizing skills. This understanding of AGM’s makes us a partner you can trust throughout the whole process.
Knowledge and
technology for your
AGM excellence
Our software for digital pre-voting, online-voting and mobile device onsite voting enables pure-bred virtual AGMs and smooth hybrid and onsite shareholder meetings.
Our AGM team combines thorough understanding of legal requirements with deep event design & organizing skills. This understanding of AGM’s makes us a partner you can trust throughout the whole process.
Production from
start to finish
Inderes provides service covering the whole event life-cycle facilitating our clients' AGM process significantly. Our producers have experience from small fully virtual to large hybrid AGMs, so you can trust that every aspect of the event will be handled with care.
Studios in prime
locations
For meetings with less than 50 participants on-site, our own hybrid studios in Helsinki and Stockholm come with a modern look with central high-profile location. These studio facilities offer clients excellent quality with reasonable cost. For bigger on-site participation, we co-operate with many venues and we are happy to help with venue selection.
AGM ALTERNATIVES FOR EVERY OCCASION
Classic AGM
In this solution we provide the traditional technology for an on-site AGM, and we can enhance it with event design, high quality production and streaming technology.
Pre-registration and pre-voting are included in this service.
Hybrid AGM
Hybrid mode is the most comprehensive way to execute a vAGM, where users can vote and use the right to speak, either on-site or over the internet.
Pre-registration and pre-voting are included in this service.
We are the ultimate partner for this solution - combining event design, production and technology for a smooth experience.
Virtual AGM
All shareholders participate virtually so it is enough to take the most compact studio. This is the most straight forward way to execute an AGM and especially valuable for companies with large owners abroad.
Pre-registration and pre-voting are included in this service. Live voting and speech right is required.
Studios
Helsinki & Stockholm
Our events studios are located centrally in Helsinki and Stockholm, in walking-distance from the main financial district. Studios come with wide range of hospitality services and are equipped with latest technology - allowing the broadcasts look very professional and raising the on-site audience experience to extraordinaryFAQ
Who are Inderes' AGM services targeted for?
Inderes' general meeting services are targeted at specific publicly listed companies but are also useful for unlisted companies with a broad ownership base. Since our service model is easy to customize to meet the needs and preferences of each of our clients, we encourage anyone interested in our services to contact us directly to assess the suitability of our services.
Why should I choose Inderes as our general meeting service provider?
- With Inderes, you can get both high-quality general meeting services and production and design for your meeting all under one roof.
- We have extensive experience with general meetings of companies listed on one or multiple marketplaces. We are better known for the processes of triple-listed companies than our competitors and have collaborated with triple-listed companies for several years. In other words, we are an experienced and reliable service provider for triple-listed companies as well.
- Our technology is considered modern and user-friendly, offering a pleasant user experience for both shareholders and clients. It supports multilingual capabilities and can be used for triple-listed companies. Our technology is also regarded as highly secure and is used by companies with high data security standards. Besides traditional general meetings, our technology also enables stress-free hybrid and virtual meetings.
- We hold the largest market share in our marketplace. Through this large client base, our general meeting experts, or AGM specialists, have gained extensive experience with meetings of different sizes and formats. This experience enables our experts to handle special situations, such as more complex voting scenarios. We see this as a significant strength since a successful general meeting requires situational awareness, responsiveness, and experience in addition to a robust IT system. Our clients can rely on our strong expertise throughout the project. Our large market share allows us to maintain a well-sized expert team, guaranteeing us sufficient resources to support our clients with high quality during the busy general meeting season.
- As part of our service, we check EU sanction lists and inform the client of any findings.
- As our client, you benefit from Inderes as a partner in terms of visibility through distribution. Our channels reach a wide Inderes community, which includes both existing shareholders and those otherwise interested in the content.
How much does it cost to organize a general meeting?
The costs of organizing a general meeting vary according to the needs and requirements of our clients. Factors that influence pricing include:
- Meeting format (remote, hybrid, virtual)
- Number of participants
- Venue for the meeting (our studio, partner's facility, client's facility)
- Need for our design services for the visual appearance and branding of the meeting
- Assistance required at the meeting venue, such as handling registrations
By contacting us directly, you will get the best understanding of the total cost for a general meeting package that meets your needs and preferences.
When should a general meeting be organized?
The annual general meeting must be held within six months of the end of the financial year. An extraordinary general meeting must be convened if:
1) It is specified in the articles of association;
2) The board of directors deems it necessary;
3) The auditor or shareholders holding a total of one-tenth or a smaller portion specified in the articles of association of all shares request it in writing for consideration of a specific matter. The meeting notice must be delivered within two weeks for a private limited company and within one month for a public limited company after receiving the request;
4) The supervisory board deems it necessary and has the right according to the articles of association to decide on convening an extraordinary general meeting.
Who has the right to attend the general meeting?
In a company belonging to the book-entry system, the right to attend the general meeting is granted to a shareholder who is registered eight business days before the meeting (the record date for the meeting).
A nominee-registered shareholder may be temporarily registered in the shareholders' register to participate in the general meeting if they have the right to be registered in the register on the record date based on their shares. The notification for temporary registration must be made by the date specified in the meeting notice, which must be after the record date.
Changes in shareholding after the record date do not affect the right to attend the general meeting or the shareholder's voting rights.
A shareholder may exercise their rights at the general meeting through a proxy. A shareholder may have multiple proxies representing shares in different securities accounts. The proxy must present a dated power of attorney or otherwise reliably demonstrate their right to represent the shareholder. The authorization applies to one meeting unless otherwise specified in the authorization.
A shareholder and their proxy may also have an assistant present at the meeting.
Additionally, members of the board of directors, the supervisory board, and the CEO have the right to be present at the general meeting unless the meeting decides otherwise in a particular case.
The auditor and the sustainability reporting auditor have the right to be present and speak at the meeting of the entity or foundation's governing body where matters related to their duties are addressed.
The general meeting may also allow other individuals to be present.
What is the difference between a nominee-registered shareholder and a directly registered shareholder?
In Finland, direct ownership of publicly listed company shares means that the shares are directly registered to an investor's personal book-entry account, making the true owner clearly visible in the book-entry system. The shareholder is directly responsible for all decisions and rights related to their ownership, such as voting rights at the general meeting and receiving dividends. A direct owner of shares does not use intermediaries, such as a nominee registration, but instead, the shares are registered directly in their name. The book-entry account displays the owner's name and other related ownership details.
In Finland, nominee registration is allowed for shares in Finnish listed companies only for foreign investors. In this case, shares are recorded in the book-entry system in the name of a nominee registration holder, not the true owner. The nominee registration holder can be the maintainer of the book-entry account, a central bank, or a securities depository. Account operators are most often various investment service companies and banks. The real owner exercises their rights through the account operator, meaning information about participation in general meetings, exercising voting rights, and receiving dividends is communicated through the account operator. If a nominee-registered shareholder wishes to personally attend the general meeting, they must contact the account operator, who will forward the information to Inderes Oyj.
What is the difference between a virtual, hybrid, and traditional general meeting?
In a traditional general meeting, shareholders attend the meeting physically on-site. Inderes Oyj offers shareholders of its clients the opportunity to follow a traditional general meeting via a real-time webcast. However, during the webcast, shareholders do not have the ability to ask questions, make counterproposals, speak, or vote. Simply following the webcast of the traditional meeting is not considered participation or exercising shareholder rights. A shareholder following the general meeting via webcast can exercise their voting rights by voting in advance on an agenda item, if advance voting is available at the meeting.
Shareholders may be given the opportunity to submit written questions and comments during the webcast of a traditional general meeting. Such communication does not constitute formal participation in the general meeting and thus does not allow exercising shareholder rights under the Companies Act, such as the right to ask questions or speak.
A webcast can be closed, available only to shareholders, or open to both shareholders and non-shareholders. A closed webcast allows the meeting...
In contrast, in a hybrid meeting, shareholders can fully participate and exercise their rights during the meeting either by attending the meeting in person or via remote connection.
A virtual meeting differs from a traditional and hybrid meeting only in terms of venue requirements. A virtual general meeting is held entirely online without a physical meeting location. Shareholders can participate fully remotely and exercise all shareholder rights, such as asking questions, speaking, and voting, just as they would in a traditional general meeting. Shareholders can participate in a virtual meeting effortlessly with up-to-date internet connectivity and the technical tools provided by Inderes Oyj. The chairperson and secretary of the meeting can join directly from a studio, which is extremely easy to rent through us. We have access to several high-quality studios, ensuring a professional and legally compliant general meeting.
How do shareholders participate in the meeting via remote connection?
Inderes Oyj offers shareholders of its clients an easy-to-use, reliable, and legally compliant way to follow the general meeting in real-time via a remote connection. Our Videosync platform does not require users to download any additional software. To participate in the meeting, shareholders only need an internet connection and a device such as a computer, smartphone, or tablet with speakers or a headphone jack. The platform works with any of the most common browsers, such as Chrome, Firefox, Edge, Safari, or Opera.
Participants are identified during electronic registration using online banking credentials or a mobile certificate. Their contact details are collected during the registration process, and their personal participation link and password are sent to them. The participation link is personal and can only be used to log in from one IP address. Therefore, if the participant shares the link, the shareholder may not be able to participate in the meeting themselves. Phone registrations or advance voting by phone are not accepted as personal identification cannot be verified over the phone.
How can voting be conducted via remote connection?
At the beginning of the voting process, we confirm the voting options with the chairperson, based on which we set up the voting. Once the chairperson announces that the voting has begun, our technician automatically activates the voting options on the screen of the shareholder participating via remote connection. The vote can be changed until the voting is declared closed.
How can you speak or take the floor via remote connection?
Shareholders are generally granted the floor in the order in which they request to speak. Shareholders can see their position in the queue from the general meeting view. The turn to speak is granted under the name with which the shareholder registered for the meeting. When the floor is granted, the shareholder’s microphone is activated. The shareholder must then unmute their microphone for others to hear them. When the shareholder wishes to conclude their turn, they can end their speech and return to the participation mode, where they can request another turn if desired.
The chairperson has the authority to decide who can speak at any given time. The chairperson also sees all shareholders requesting to speak in real-time and can, if necessary, allocate the floor to a specific shareholder, effectively bypassing the queue. The chairperson also has the right to mute a shareholder if necessary.
What types of risks are associated with general meetings conducted via technology, and how have they been addressed?
Both hybrid and remote meetings come with technical risks, such as interruptions in network connections or malfunctions in the remote participation system, which can disrupt the meeting and prevent shareholders from exercising their rights, such as speaking or voting. In the worst-case scenario, all participants might lose connection. Prolonged disruptions could affect the validity of meeting decisions. If a disruption cannot be quickly resolved, the meeting may have to be halted and continued at a later time.
Inderes Oyj has organized hundreds of general meetings and events with virtual elements. Our advanced general meeting system and ongoing development ensure that our clients' meetings proceed without errors, and any potential disruptions are quickly and effectively identified and managed. For example, we monitor participant numbers throughout the entire meeting and can immediately detect if any participant has "dropped out." Additionally, participants can call us before or during the meeting if they encounter technical issues.
Accessable with web browser and telephone dial-in
Do-it-yourself or turnkey delivery of audience friendly, interactive quarterly results events delivered to global audiences in the web, accessible also with telephone call lorem ipsum aina ei saa sitä mitä.
Unique player with video and/or audio, and indexed slides
Do-it-yourself or turnkey delivery of audience friendly, interactive quarterly results events delivered to global audiences in the web, accessible also with telephone call lorem ipsum aina ei saa sitä mitä.
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Use a branded event link or embed to your own IR site
Do-it-yourself or turnkey delivery of audience friendly, interactive quarterly results events delivered to global audiences in the web, accessible also with telephone call lorem ipsum aina ei saa sitä mitä.
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