AGM Services for Listed Companies

Shareholder meetings are an annual milestone that require careful planning and flawless execution. Inderes provides turn-key services for virtual, hybrid or classic on-site AGMs, serving both large and small listed companies in the Nordics.

FAQ

Who are Inderes' AGM services targeted for?

Why should I choose Inderes as our general meeting service provider?

- With Inderes, you can get both high-quality general meeting services and production and design for your meeting all under one roof.

- We have extensive experience with general meetings of companies listed on one or multiple marketplaces. We are better known for the processes of triple-listed companies than our competitors and have collaborated with triple-listed companies for several years. In other words, we are an experienced and reliable service provider for triple-listed companies as well.

- Our technology is considered modern and user-friendly, offering a pleasant user experience for both shareholders and clients. It supports multilingual capabilities and can be used for triple-listed companies. Our technology is also regarded as highly secure and is used by companies with high data security standards. Besides traditional general meetings, our technology also enables stress-free hybrid and virtual meetings.

- We hold the largest market share in our marketplace. Through this large client base, our general meeting experts, or AGM specialists, have gained extensive experience with meetings of different sizes and formats. This experience enables our experts to handle special situations, such as more complex voting scenarios. We see this as a significant strength since a successful general meeting requires situational awareness, responsiveness, and experience in addition to a robust IT system. Our clients can rely on our strong expertise throughout the project. Our large market share allows us to maintain a well-sized expert team, guaranteeing us sufficient resources to support our clients with high quality during the busy general meeting season.

- As part of our service, we check EU sanction lists and inform the client of any findings.

- As our client, you benefit from Inderes as a partner in terms of visibility through distribution. Our channels reach a wide Inderes community, which includes both existing shareholders and those otherwise interested in the content.

How much does it cost to organize a general meeting?

When should a general meeting be organized?

Who has the right to attend the general meeting?

What is the difference between a nominee-registered shareholder and a directly registered shareholder?

What is the difference between a virtual, hybrid, and traditional general meeting?

In a traditional general meeting, shareholders attend the meeting physically on-site. Inderes Oyj offers shareholders of its clients the opportunity to follow a traditional general meeting via a real-time webcast. However, during the webcast, shareholders do not have the ability to ask questions, make counterproposals, speak, or vote. Simply following the webcast of the traditional meeting is not considered participation or exercising shareholder rights. A shareholder following the general meeting via webcast can exercise their voting rights by voting in advance on an agenda item, if advance voting is available at the meeting.

Shareholders may be given the opportunity to submit written questions and comments during the webcast of a traditional general meeting. Such communication does not constitute formal participation in the general meeting and thus does not allow exercising shareholder rights under the Companies Act, such as the right to ask questions or speak.

A webcast can be closed, available only to shareholders, or open to both shareholders and non-shareholders. A closed webcast allows the meeting...

In contrast, in a hybrid meeting, shareholders can fully participate and exercise their rights during the meeting either by attending the meeting in person or via remote connection.

A virtual meeting differs from a traditional and hybrid meeting only in terms of venue requirements. A virtual general meeting is held entirely online without a physical meeting location. Shareholders can participate fully remotely and exercise all shareholder rights, such as asking questions, speaking, and voting, just as they would in a traditional general meeting. Shareholders can participate in a virtual meeting effortlessly with up-to-date internet connectivity and the technical tools provided by Inderes Oyj. The chairperson and secretary of the meeting can join directly from a studio, which is extremely easy to rent through us. We have access to several high-quality studios, ensuring a professional and legally compliant general meeting.

How do shareholders participate in the meeting via remote connection?

How can voting be conducted via remote connection?

How can you speak or take the floor via remote connection?

What types of risks are associated with general meetings conducted via technology, and how have they been addressed?

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